Draft outreach to patients who missed a scheduled transmission
Every morning, WebRun opens Octagos, finds patients who missed a scheduled remote transmission, drafts a short reminder text in Twilio and a matching reminder email in Gmail for each one, and leaves every message unsent in a review folder so your coordinator approves the wording before anything reaches a patient.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind patients who missed a scheduled device transmission?
WebRun finds patients overdue on a scheduled remote transmission in Octagos every morning and reads their contact preference. It drafts a short reminder text in Twilio and a matching email in Gmail for each, keeping the wording general, then leaves everything unsent in a review folder so your coordinator approves each message before it reaches a patient.
- Overdue patients get a personal reminder without staff writing each one
- Nothing reaches a patient until a coordinator reviews and sends it
- Patients who transmitted overnight are dropped from the list automatically
Built for remote monitoring coordinators · device clinics · cardiac electrophysiology practices · allied professionals
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.octagos.comin a real browser with your saved login - no setup, no API keys. -
1
Octagos - find missed transmissions
- Open Octagos and go to the remote-monitoring roster
- Find patients whose scheduled transmission is past due and who have not transmitted since
- Capture the patient, device manufacturer, days overdue, and the preferred contact method on file
- Skip patients who have an outreach attempt already logged in the last few days
Done when Every patient overdue on a scheduled transmission is listed with their contact preference and days overdue.
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2
Twilio - draft reminder texts
twilio.com How to Automate Twilio
WebRun opens Twilio to draft reminder texts for review. - Draft a short, friendly reminder text for each patient who prefers SMS, asking them to send their next device transmission
- Keep the wording general and free of clinical detail or protected health information
- Queue every text as an unsent draft for the coordinator, never sending it automatically
Done when A reminder text is drafted and left unsent for every SMS-preferring overdue patient.
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3
Gmail - draft reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder emails for review. - Draft a matching reminder email for each patient who prefers email, with a clear subject and a polite nudge to transmit
- Keep the message general, with no device readings or clinical findings
- Save every email as a draft in a review label and send nothing on its own
Done when A reminder email is drafted and left in the review label for every email-preferring overdue patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email patients without me?
No. WebRun drafts every reminder and leaves it unsent in Twilio and Gmail. Your coordinator reviews the wording and recipient, then sends each one, so no patient is contacted automatically.
Does the reminder include any device readings?
No. Each draft is a general nudge to send the next transmission, with no clinical findings, readings, or protected health information beyond the greeting, so the wording is safe to send once approved.
What if a patient already transmitted overnight?
They are dropped from the list. WebRun reads the live transmission status in Octagos each morning, so any patient who has since transmitted is skipped and no reminder is drafted for them.
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