Automated Carpet Cleaning Supply Reorder Alerts
Every Monday, WebRun opens your supply inventory in Google Sheets, identifies cleaning solutions and consumables below their reorder threshold, drafts a purchase order email to your supplier in Gmail, and posts a Slack alert for your approval before anything is sent.
How do I automatically reorder carpet cleaning supplies when stock runs low?
WebRun checks your supply inventory in Google Sheets every Monday, identifies carpet cleaning solutions and consumables below their reorder threshold, and drafts a purchase order email in Gmail to your supplier. A Slack alert shows every low-stock item with quantities and an estimated order total so you can approve and send before you run short.
- Low-stock supplies are flagged every Monday before they affect booked jobs
- Draft purchase orders are ready to approve with one click
- Critically low items are highlighted so urgent reorders are never missed
Built for carpet cleaning companies · upholstery cleaning services · multi-crew cleaning businesses · field service operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - check supply inventory against thresholds
google.com
WebRun opens Google Sheets to check supply inventory against thresholds. - Open your supply inventory Google Sheet and read current stock levels for each product
- Compare each product's current quantity against its reorder threshold
- List every product below threshold with its current quantity, reorder quantity, and unit cost
Done when Every product below its reorder threshold is listed with current stock, reorder quantity, and cost.
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2
Gmail - draft purchase order to supplier
gmail.com
WebRun opens Gmail to draft purchase order to supplier. - Draft a purchase order email to your supplier listing each low-stock item with quantity and product code
- Calculate the estimated order total from the unit costs in the sheet
- Save the email as a draft, leaving it unsent for your review and approval before sending
Done when A ready-to-send draft purchase order exists in Gmail covering all low-stock items.
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3
Slack - alert you to review and approve
slack.com
WebRun opens Slack to alert you to review and approve. - Post a reorder alert listing the items below threshold, their current stock levels, and the estimated order total
- Include a link to the Gmail draft so you can review and send with one click
- Flag any item that is critically low and may affect this week's jobs
Done when You have a Slack reorder alert with draft PO details and a link to approve and send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place orders with suppliers automatically?
No. WebRun drafts the purchase order email in Gmail and alerts you in Slack, but nothing is sent to a supplier until you review and approve the draft. You stay in control of every order.
How do I set the reorder thresholds for each supply?
You add a reorder threshold column to your inventory Google Sheet. WebRun reads that column each week and flags any product whose current quantity falls below the value you set.
Can it track multiple suppliers for different products?
Yes. You can add a supplier column to the sheet and WebRun will group items by supplier when drafting the purchase order, so each supplier gets a separate draft email.
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