Carta Automated Equity Delinquency Risk Worklist
Every Monday, WebRun opens Carta, identifies equity holders with overdue early-exercise payment obligations or outstanding promissory note balances, scores each by risk level based on days overdue and amount outstanding, posts a prioritised worklist to your finance Slack channel, and reconciles open balances against QuickBooks for your accounting team.
How can I identify and prioritise equity holders with overdue payment obligations?
Every Monday, WebRun checks Carta for equity holders with overdue early-exercise or promissory note balances, scores each by risk level, reconciles the figures against QuickBooks accounts receivable, and posts a prioritised worklist to your finance Slack channel with the CFO tagged on high-risk items. No holder is contacted without your finance team's decision.
- High-risk overdue balances are surfaced and tagged for CFO attention every Monday
- QuickBooks reconciliation catches partial payments before any collection action is taken
- Finance team works from a risk-scored list rather than manually reviewing Carta records
Built for startup CFOs · finance teams · equity managers · legal teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.carta.comin a real browser with your saved login - no setup, no API keys. -
1
Carta - find holders with overdue payment obligations
carta.com
WebRun opens Carta to find holders with overdue payment obligations. - Open Carta and review early exercise elections and promissory note records
- Identify holders with payment balances that are past their due date
- Capture the holder name, amount outstanding, due date, days overdue, and share count at risk
- Score each as high risk (over 60 days overdue or over a dollar threshold), medium, or low
Done when All holders with overdue equity payment obligations are listed and scored by risk level.
-
2
QuickBooks - reconcile open balances against accounting records
- Look up each flagged holder in QuickBooks accounts receivable
- Confirm whether the outstanding balance matches the Carta record or if partial payments have been received
- Flag any discrepancies between Carta and QuickBooks for your accounting team to resolve
Done when Each holder's Carta balance is reconciled against QuickBooks, with discrepancies flagged.
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3
Slack - post risk-scored worklist to finance channel
slack.com
WebRun opens Slack to post risk-scored worklist to finance channel. - Post the risk-scored worklist to the finance Slack channel sorted by risk level: high first
- Include days overdue, amount outstanding, reconciled versus unreconciled status, and suggested next action
- Tag the CFO for any high-risk items and the equity manager for medium-risk items
Done when Finance has a risk-scored, reconciled worklist in Slack with tagged owners for each risk tier.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the equity holder directly about their overdue balance?
No. WebRun only posts the worklist internally to your finance Slack channel. All outreach to the holder is handled by your finance or legal team after reviewing the worklist.
How does it define a high-risk item?
By default, high risk means the balance has been overdue for more than 60 days or the amount outstanding exceeds a dollar threshold you set during setup. You can adjust both thresholds to match your policy.
What if a holder has made a partial payment that is not yet in Carta?
The QuickBooks reconciliation step catches this. If QuickBooks shows a lower outstanding balance than Carta, the discrepancy is flagged in the worklist so your accounting team can update both systems before any collection action is taken.
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