Chase unbilled time before month end
Every Friday, WebRun opens Smokeball, finds time entries logged but not yet invoiced, logs them to a Trello board grouped by attorney, and pings the billing team on WhatsApp so unbilled work gets invoiced before the month closes.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.smokeball.comin a real browser with your saved login - no setup, no API keys. -
1
Smokeball - find unbilled time entries
smokeball.com
WebRun opens Smokeball to find unbilled time entries. - Open Smokeball and filter time entries to unbilled
- Capture the attorney, matter, and hours for each unbilled entry
- Note how many days each entry has been sitting unbilled
Done when Every unbilled entry has been listed with its details.
-
2
Trello - log entries by attorney
trello.com How to Automate Trello
WebRun opens Trello to log entries by attorney. - Open the unbilled time board in Trello
- Create or update a card per attorney with their unbilled hours
- Move attorneys close to month end to a priority list
Done when Every attorney's unbilled time is logged on the board.
-
3
WhatsApp - ping the billing team
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to ping the billing team. - Post a message to the billing team group with this week's totals
- Flag attorneys with the most unbilled hours first
- Never generate or send an invoice. Leave that to the billing team
Done when The billing team has this week's unbilled time summary in WhatsApp.
How do I chase unbilled Smokeball time before month end?
WebRun checks Smokeball every Friday for time entries logged but not yet invoiced, logs the totals to a Trello board grouped by attorney, and pings the billing team on WhatsApp with this week's summary, so unbilled work gets invoiced before the month closes instead of slipping into the next cycle.
- Unbilled time is chased weekly instead of discovered at month end
- Every attorney's unbilled hours are tracked on one shared board
- Billed time drops off the list automatically
Built for law firms · legal billing coordinators · practice managers · solo and small firm attorneys
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it generate or send invoices?
No. WebRun only finds unbilled time and reports it. It never generates or sends an invoice on its own.
How does it prioritize attorneys?
It reads total unbilled hours per attorney in Smokeball and lists the highest totals first, so the biggest gaps get closed before month end.
What happens once time is billed?
It reads the live billed status in Smokeball each Friday, so billed time drops off the Trello board automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.