Automated Clever Cloud Budget Reconciliation
Every Monday morning, WebRun opens the Clever Cloud console, reads consumption for every application and add-on, compares it against the expected budget you maintain in Google Sheets, updates the sheet with this week's actual figures, and emails a note through Gmail whenever actual usage and budget diverge by more than 10 percent.
How do I catch Clever Cloud spend that is drifting from my budget?
Every Monday, WebRun reads consumption for every Clever Cloud application and add-on and compares it against the budget you keep in Google Sheets, updating the sheet with this week's actuals. When any item diverges from its budget by more than 10 percent, it emails you through Gmail naming the item and the size of the gap.
- A budget gap gets flagged the same week, not at the quarterly review
- The sheet keeps actual versus budget side by side automatically
- An email only arrives when there is a real gap worth looking at
Built for engineering managers · startups on Clever Cloud · finance operations · European PaaS users
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
console.clever-cloud.comin a real browser with your saved login - no setup, no API keys. -
1
Clever Cloud - read application and add-on consumption
clever-cloud.com
WebRun opens Clever Cloud to read application and add-on consumption. - Open the Clever Cloud console and list every application and add-on
- Capture this week's consumption and scaling activity for each
- Note anything scaled up or down since last week
Done when This week's consumption is captured for every application and add-on.
-
2
Google Sheets - compare against your budget sheet
google.com
WebRun opens Google Sheets to compare against your budget sheet. - Open the budget reference sheet in Google Sheets
- Add this week's actual consumption next to the budgeted figure for each item
- Calculate the percentage difference between actual and budget
Done when The sheet reflects actual versus budgeted consumption for the week.
-
3
Gmail - email a note when they diverge
gmail.com
WebRun opens Gmail to email a note when they diverge. - Draft and send an email through Gmail if any item is more than 10 percent over or under its budgeted figure
- Name the specific application or add-on and the size of the gap
- Skip the email entirely on weeks everything lines up
Done when An email has gone out only for weeks with a genuine budget gap.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it scale applications up or down itself?
No. WebRun only reads consumption and compares it to your budget. Scaling an application or add-on always stays your decision in Clever Cloud.
Where does the budget figure come from?
From the same Google Sheet WebRun updates. You set the expected figure per application once, and WebRun compares actuals against it every week.
What happens if nothing is over budget?
The sheet still gets updated with this week's actuals, but no email goes out, so your inbox only gets a message when there is a real gap to look at.
Related templates
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