Automated Intermedia Seat License Reconciliation
On the first Monday of every month, WebRun opens the Intermedia admin console, compares active user seats against the seats on your current plan, exports the reconciliation to Google Sheets, and emails finance a short recap flagging any gap either way.
How do I reconcile Intermedia seats against my plan?
WebRun compares active Intermedia user seats against your purchased plan on the first Monday of every month, exports the reconciliation to Google Sheets, and emails finance a recap flagging any gap, so you catch seats you are paying for but not using, or users without a seat, before the next invoice.
- Seat gaps are caught monthly instead of at renewal
- Deactivated but billed users are flagged separately
- Finance gets the recap without opening the admin console
Built for finance teams · IT admins · office managers · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
admin.intermedia.netin a real browser with your saved login - no setup, no API keys. -
1
Intermedia - count active seats
intermedia.com
WebRun opens Intermedia to count active seats. - Open the Intermedia admin console and list active user seats
- Compare the count against the seats on the current plan
- Note any users deactivated but still billed
Done when Active seat usage is compared against the purchased plan.
-
2
Google Sheets - export the reconciliation
google.com
WebRun opens Google Sheets to export the reconciliation. - Open the seat reconciliation sheet
- Add this month's active count, purchased count, and the gap
- Keep prior months for a trend view
Done when This month's reconciliation is exported to Sheets.
-
3
Gmail - email finance a recap
gmail.com
WebRun opens Gmail to email finance a recap. - Draft a short recap of the seat gap this month
- Send it to the finance distribution list
- Link back to the full sheet for detail
Done when Finance has this month's seat reconciliation in their inbox.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun add or remove seats?
No. It only compares active users against your purchased plan and reports the gap. Adding or removing seats is a decision your admin makes.
What if a deactivated user is still being billed?
It is called out separately in the recap, since that is usually the fastest way to trim cost without any active user losing access.
How far back does the trend go?
As far back as the reconciliation has been running, since each month's numbers are kept in the same Google Sheets document rather than overwritten.
Related templates
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